Maintain Integrity And Authenticity By Securing the Chain of Custody
To secure the chain of custody in document scanning, several measures need to be put in place.
It’s a crucial step in ensuring that scanned documents are relied upon as accurate and reliable records.
Securing the Chain of Custody
Assigns a unique identifier to all the document and record its movement from one location to another that ensures the documents are not lost or misplaced during the scanning process.
Document Tracking
Restricts access to scanned documents to authorized personnel only which prevents unauthorized access or tampering with the documents.
Access Control
Converts scanned documents into an unreadable format using a mathematical algorithm to ensure that the documents cannot be intercepted or read by unauthorized persons.
Encryption
Keeps a record of all the activities that have been performed on the scanned documents that ensures any unauthorized changes or modifications to the documents can be detected and traced.
Auditing
Creates a copy of the scanned documents and stores them in a secure location which can ensure that the documents can be retrieved in the event of a disaster or system failure.
Backup And Recovery
In document scanning services, storing and accessing information securely is usually one of the most important benefits document owners hope to achieve. Securing the chain of custody is the first step in making that possible.
ARC Document Solutions have been trusted to handle documents from governments and municipalities, human health services organizations, utilities, and companies of all sizes from SMBs to Fortune 500 members