Measure print cost and potential savings with ARC MPS calculator
Take the first step toward reducing print costs with our simple MPS calculator, and learn to increase productivity, reduce waste, and lower spending.
Take the first step toward reducing print costs with our simple MPS calculator, and learn to increase productivity, reduce waste, and lower spending.
If you don’t know how many printers you currently have throughout your organization, you’re not alone. In many organizations, procurement of printers and supplies is a haphazardly shared responsibility, with each department making decisions independent of others.
ARC’s MPS solution begins with an audit of your existing equipment, processes, and usage to identify gaps and evaluate your needs. Your accounting team may be able to provide you with a current total for use in the savings calculator, or you can enter an approximated total to receive your projected savings.
When your employees send a document to the printer, the chances are good that they aren’t changing the default settings first; this often leads to color printing documents unnecessarily. If you don’t have this figure available and you’re not already tracking your printing costs, a trip back to accounting will get you your annual spend on color ink cartridges or toner. With your yearly spending figure for color cartridges and the cartridge’s standard page yield (page yield is the number of pages that a single cartridge can print and can be found on the manufacturer’s website), you can calculate your annual volume.
Abacus, the software behind ARC’s Managed Print Services, can guide your office staff to make smarter printing decisions. Popup guides steer users toward the most cost-effective solutions and give you oversight of your entire print environment so you can see when and where usage is highest.
The average office worker sends 34 pages to the printer each day, on average. 17% of those pages are never retrieved. For even a small office of ten employees printing entirely in black and white, the annual volume would be 709,580, with 120,628 pages left in the tray.
A print retrieval solution, such as that available in Abacus, creates a secure print environment that helps ensure that abandoned print jobs are a thing of the past, while secure documents are kept safe, seen only by those who are so authorized. For the company used in the example above, implementing a print retrieval solution alone could yield over $6000 in savings in the first year.
Based on industry average
Now that you know what you’re spending, discover how much you could be saving. Explore print management bundles:
Learn more with a personalized report that you can share with your team.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
of IT help desk calls are print related.
of printed documents are never used.
of companies don't know how many printers they have or how much they spend on print.
Join our efforts in reforesting the planet.
Get involved nowARC is committed to promoting and achieving sustainability within our organization as well as our industry. We believe in making environmentally mindful choices and work with our vendors and suppliers to ensure that production practices are in line with our values.
As ARC's client, you can rely on us to identify the print and document management products and services that support our principles and help you achieve your organization's eco-goals.
As individuals and even as organizations, the impact of our choices may not be evident. Collectively, however, the stress that individuals and businesses put on the environment is undeniable:
Offices create a significant amount of paper waste, in addition to other waste items that will end up in landfills if not recycled. On average, ARC's MPS Solution cuts print volume for businesses by 10-15% per year, reducing materials and energy consumption. Implemented as part of an eco-conscious organizational ecosystem, MPS can help your business reduce its footprint and meet or exceed its green goals.
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