Scan By The Box

Document Scanning: Scan by the Box

Transform your paper documents into searchable, digital files with ARC’s Scan by the Box service. Whether you’re looking to free up office space, improve accessibility, or enhance security, we make the transition effortless.

Effortless Document Digitization

Scan by the Box is a hassle-free, no-commitment solution for converting your paper documents into easily searchable digital files. For a flat fee per box, we’ll scan, index, and deliver high-quality digital copies of everything you can fit inside—whether it’s standard business documents, large-format prints, or color and black-and-white files. Say goodbye to clutter and hello to a streamlined, paperless office with instant document access.

ARC Scanning services Scan by box quick and easy process LOW RES

How It Works

  1. Fill the Box – Pack your documents into one of our secure scanning boxes.
  2. We Scan & Digitize – Our experts scan and convert your files into high-quality digital formats.
  3. Secure Digital Delivery – Access your scanned documents anytime, anywhere through a cloud-based or preferred storage system.

Benefits of Scan By The Box Program

  • Flat-Rate Pricing – No surprises, just simple and transparent pricing per box.
  • Fast & Hassle-Free – With 140 scanning centers across North America, we provide quick and convenient service.
  • Secure & Compliant – Keep sensitive data protected with industry-leading security standards.
  • Eco-Friendly – Reduce paper waste and move toward a digital workplace.
  • Versatile Scanning – We handle any volume, any format, any complexity with ease.

Included in the Program

  • Box Dimensions: 15″ x 12″ x 10″
  • High-Quality Scanning: 300 dpi, auto color detection
  • Searchable PDFs: OCR-enabled for easy document retrieval
  • Indexing: Up to 3 fields of metadata for better organization
  • Folder Support: Up to 50 folders per box
  • Digital Delivery: Secure download link provided
  • Pickup & Delivery: Included within 20 miles of an ARC store (minimum 5 boxes required)

Turnaround Time

1-5 boxes

Your request will be processed within 10 business days

5-10 boxes

Your request will be processed within 15 business days

11- 20 boxes

Your request will be processed within 20 business days

21+ boxes

Your request will be processed within after estimating

Additional Service

(rates are per box or as noted)

  • Additional indexing per field – $7.50
  • Shredding – $10.50
  • HIPAA request documents – $20.00
  • Additional folders per set of 50 – $10.00
  • Custom batch uploads – upon estimate
  • Data on thumb drive – $25.00
  • Upload to customer’s portal – upon estimate

Secure & Compliant Document Digitization

Going paperless isn’t just about scanning—it’s about keeping your documents safe and protected every step of the way. Our rigorous security measures ensure your information stays confidential, traceable, and compliant.

  • Document Tracking & Chain of Custody – Every file is barcoded and monitored throughout the process, ensuring no misplaced or lost documents.
  • End-to-End Encryption – Scanned files are encrypted to maintain confidentiality and data integrity.
  • Physical & Onsite Security – Your documents are stored securely with tamper-evident tape, locked facilities, and 24/7 surveillance.
  • HIPAA & Compliance – We help you meet legal and regulatory requirements, including the safe handling of PHI/PII documents.

Request Quote

Start your digital transformation

Declutter your office and gain instant access to your files