Scanning Estimator
The Scanning Estimator is an essential tool designed to help you accurately assess paper volumes before beginning digitization. Whether converting documents, blueprints, or records into digital files, this tool provides detailed insights into project scope, ensuring that scanning services are planned efficiently and cost-effectively. Transitioning to a more organized, paper-free workflow starts here.
Once the Scanning Estimator has been used to calculate the volume of documents for scanning, the focus shifts to creating a customized plan for digitization. Key considerations for this phase include:
For assistance in creating a tailored plan, complete the form below to connect with an expert who can answer your questions and provide a step-by-step guide to achieving your scanning goals.
Effective digitization begins with understanding your document needs. The Scanning Estimator offers a precise way to measure paper volume, making it easier to manage project costs and timelines. By eliminating guesswork, it helps streamline workflows, minimize unexpected delays, and allocate resources efficiently. This essential step allows organizations to make informed decisions and set the foundation for successful digitization.
The Scanning Estimator plays a vital role in setting up a successful digitization project. Its benefits include:
Group documents by type, priority, or frequency of use to streamline the process. Proper organization can significantly reduce time and effort during digitization.
Plan for the digital file formats, naming conventions, and storage locations you need. Clear guidelines in this area make digital records easy to access and manage after scanning.
Decide whether the original documents will be securely shredded, archived, or stored after the scanning process is complete. Proper planning for physical files ensures nothing is overlooked.
Group documents by type, priority, or frequency of use to streamline the process. Proper organization can significantly reduce time and effort during digitization.
Plan for the digital file formats, naming conventions, and storage locations you need. Clear guidelines in this area make digital records easy to access and manage after scanning.
Decide whether the original documents will be securely shredded, archived, or stored after the scanning process is complete. Proper planning for physical files ensures nothing is overlooked.
Taking these steps prepares you for a smooth transition from physical to digital document management, eliminating inefficiencies and ensuring successful results.
The Scanning Estimator is an invaluable first step in the journey toward digitization. By providing an accurate assessment of document volumes, it sets the foundation for a cost-effective, efficient, and streamlined project. Careful preparation, from organizing physical files to deciding on post-scanning storage, ensures every aspect of the process is handled effectively. Start planning your digitization process today with the Scanning Estimator and take control of your document management needs.
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